Town of Mount Desert
Board of Selectmen
Organizational Meeting Minutes
May 3, 2011
A meeting of the Board of Selectmen was held this date in the Kelley Auditorium, Mount Desert Elementary School, Northeast Harbor, Maine.
Those present included: Chairman Tom Richardson; Selectmen John Macauley, Rick Mooers, Sumner Rulon-Miller, and Dennis Shubert; staff Town Manager Durlin Lunt, Fire Chief Mike Bender, Police Chief Jim Willis, Public Works Director Tony Smith and Town Clerk/Recording Secretary Joelle Nolan; and members of the public.
I Call to order at the conclusion of the Annual Town Meeting.
Chairman Richardson called the meeting to order at 8:45 p.m.
MOTION: Selectman Mooers moved, seconded by Selectman Shubert to take VIII New Business A. Election of Officers out of order. The vote was unanimous in favor, 5-0.
VIII New Business after call to order
A. Election of Board Chairman, Vice Chairman, and Secretary.
MOTION: Selectman Mooers moved, seconded by Selectman Shubert, to approve the following slate of officers: Chairman Tom Richardson, Vice Chairman Rick Mooers, and Secretary John Macauley. The vote was unanimous in favor, 5-0.
Chairman Richardson reviewed sections of the Charter relative to Selectmen interaction with staff. Best practice is to clear any discussion with the Town Manager first. He went on to explain that anytime three Board members gathered to discuss Town business, it constitutes a meeting and must be properly advertised. He clarified that simply gathering at a social event was not a problem. He reminded the new members that Maine Municipal Association offers an Elected Officers Workshop. Chairman Richardson also described the implications of e-mails and any written material and the Freedom of Information Act. Town Manager Lunt said if he sends e-mails, there is no need to reply; it will be for informational purposes only. Selectman Mooers cautioned against
editorializing in e-mails and to be very careful what is put in writing.
II Minutes
A. Approve minutes of April 29, 2011 meeting minutes.
Town Clerk Nolan explained the minutes were not ready for review.
MOTION: Selectman Mooers moved, seconded by Selectman Rulon-Miller to table approval of the minutes from April 29, 2011 until the Board’s meeting on May 16, 2011. The vote was unanimous in favor, 5-0.
III Appointments and Recognitions
A. Appoint Selectman as liaison for Union contract negotiations.
Town Manager Lunt explained that the Teamsters contract is coming up in June. An initial meeting is scheduled for May 9th with a follow-up Executive Session on May 16. Selectman Rulon-Miller volunteered to be the liaison.
MOTION: Selectman Mooers moved, seconded by Selectman Shubert, to appoint Selectman Rulon-Miller as liaison for Union contract negotiations. The vote was 5-0
B. Appoint Gloria Munson as tenant representative for the Mount Desert Housing Authority Board.
Town Manager Lunt said Mrs. Munson has served as tenant representative for several years and comes highly recommended.
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to appoint Gloria Munson as tenant representative for the Mount Desert Housing Authority Board. The vote was unanimous in favor, 5-0.
C. Authorize Town Manager and his designee to sign BYOB and Off-Premises Catering Liquor License Applications
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to authorize Town Manager Lunt and his designee to sign BYOB and Off-Premises Catering Liquor License Applications. The vote was unanimous in favor, 5-0.
IV Consent Agenda (These items are considered to be routine, and therefore, will not be allotted Selectmen discussion time on the agenda. The items may be passed by the Selectmen in one blanket motion. Any Board member may remove an item from the “Consent” portion of the agenda for discussion or questions by requesting such action prior to consideration of that portion of the agenda.)
None presented
V Selectmen’s Reports
Selectman Rulon-Miller asked when does the Board consider the Town Manager’s contract renewal. Chairman Richardson said one month prior to the end of the term. Although an informal evaluation has been done, Board agreed to do another review using a form that Selectman Mooers developed. He will send it to Town Manager Lunt, who will include it in the next Board packet, along with his goals and objectives. Town Manager Lunt said he anticipates having another public session.
Selectman Rulon-Miller suggested the Board needs to review what land the Town owns. For the next Board packet, he would like to have a list with location, valuation, and acreage. Town Manager Lunt agreed to have Selectman Rulon-Miller talk with Assessor Kyle Avila to develop the list; there is no need to add this as an agenda item yet.
Selectman Shubert asked if the Town’s Comprehensive Plan is the same as a long range plan; and Chairman Richardson replied it is a guide. Town Manager Lunt noted he did a synopsis for the Revitalization Committee and will provide the Board with a copy.
VI Public Hearings
None presented.
VII Old Business
None presented.
VIII New Business continued
B. Approve annual Municipal Officers’ Policy on Treasurer’s Disbursement Warrant for Employee Wages and Benefits.
MOTION: Selectman Shubert moved, seconded by Selectman Macauley, to approve the annual Municipal Officers’ Policy on Treasurer’s Disbursement Warrant for Employee Wages and Benefits. The vote was unanimous in favor, 5-0.
C. Approve annual Municipal Officers’ Policy on Treasurer’s Disbursement Warrants for State Fees.
MOTION: Selectman Mooers moved, seconded by Selectman Rulon-Miller, to approve the annual Municipal Officers’ Policy on Treasurer’s Disbursement Warrants for State Fees. The vote was unanimous in favor, 5-0.
D. Approve annual Municipal Officers’ Policy on Disbursement of Municipal Education Costs.
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the annual Municipal Officers’ Policy on Disbursement of Municipal Education Costs. The vote was unanimous in favor, 5-0.
E. Approve Order for Application of Payments to Unpaid Taxes Policy.
MOTION: Selectman Mooers moved, seconded by Selectman Macauley, to approve the Order for Application of Payments to Unpaid Taxes Policy. 5-0
IX. Committee Meeting Reports
None presented.
X. Treasurer’s Warrants
A. Approve Treasurer’s Warrant #107 for $760,701.39
MOTION: Selectman Rulon-Miller moved, seconded by Selectman Macauley, to approve Treasurer’s Warrant #107 for $760,701.39. The vote was unanimous in favor, 5-0.
XI. Executive Session
None presented.
XII. Adjournment
MOTION: At 9:28 p.m., Selectman Rulon-Miller moved, seconded by Selectman Mooers, to adjourn the meeting. The vote was unanimous in favor, 5-0.
Respectively submitted,
John Macauley
Secretary
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